In accordance with Art.13 and 14 of the Regulation (EU) 2016/679 of the European Parliament and of the Council, of April 27, 2016, regarding the protection of individuals concerning the processing of personal data and on the free movement of such data (hereinafter GDPR), we inform you that your personal data will be processed by the Undersecretariat of the Ministry of Youth and Children for the purpose of enabling and ensuring the management, processing, and subsequent communication of requests submitted to the Department units. Additionally, they will be processed by the Information Technology and Services Division as the data controller in the exercise of the attributed powers (Royal Decree 211/2024, of February 27, developing the basic organic structure of the Ministry of Youth and Children).
The following detailed information on the specific processing of personal data carried out by the Undersecretariat is provided to facilitate the management of citizen data in relation to the Ministry of Youth and Children.
- Who is the Data Controller for your data?
Data Controller - Information Technology and Services Division
Youth and Childhood Undersecretariat Unit
C/Alcalá 27, 28014, MADRID.
divisiontic@juventudeinfancia.gob.es- What are the contact details for the Data Protection Officer?
Data Protection Officer - Youth and Childhood Undersecretariat
C/Alcalá 27, 28014, MADRID.
dpd@juventudeinfancia.gob.es- Who are the interested parties?
The citizens, individuals, including representatives of legal entities, who engage with the Ministry of Youth and Children in exercising their rights and obligations through procedures offered by it, such as inquiries, complaints, or suggestions, grant applications, etc.
- What data will we process from the interested party?
The minimal and essential identifying data needed to fulfill the processing purpose, allowing citizens to access the necessary administrative information to facilitate knowledge of their rights and obligations, as well as the use of public goods and services, in accordance with Royal Decree 208/1996, of February 9, regulating administrative information services and citizen attention. This includes data like name, surname, email, Autonomous Community, notification address if needed in person, phone number, etc.
- What is the purpose of processing your data by the Youth and Childhood Undersecretariat?
At the Youth and Childhood Undersecretariat, we will process the personal data provided by individuals when handling any procedure, whether in person or electronically, linked to a service or administrative procedure to facilitate the management, processing, and subsequent communication of applications, such as requests for information or authorization, exercising your rights, filing a complaint, claim, or suggestion, etc.
- How long will my data be retained in the systems of the Youth and Childhood Undersecretariat?
Data will be retained for the necessary time to fulfill the purpose for which they were collected, following the provisions in archiving and documentation regulations.
This period will never exceed ten years after the final resolution of the last request or procedure you performed with any of the Department units.
- What legitimizes the Youth and Childhood Undersecretariat to process your data for the indicated purposes?
The processing of your data is necessary to fulfill a mission carried out in the public interest or in the exercise of public powers by the Ministry of Youth and Children (article 6.1.e of the GDPR), and it is necessary to comply with a legal obligation attributed to this Department in general, and to the Information Technology and Services Division of the Undersecretariat in particular, as responsible for the processing thereof (article 6.1.c of the GDPR) through the following legislation:
- Law 39/2015, of October 1, on the Common Administrative Procedure of the Public Administrations.
- Law 40/2015, of October 1, on the Legal Regime of the Public Sector.
- Organic Law 3/2018, of December 5, on Personal Data Protection and Digital Rights Guarantee.
- Law 37/2007, of November 16, on the Reuse of Public Sector Information.
- RD 951/2005, of July 29, establishing the general framework for improving quality in the State General Administration. Chapter IV Program of complaints and suggestions.
- Royal Decree 208/1996, of February 9, regulating administrative information services and citizen attention.
The data provided through the forms available to file a request before any body of the Ministry of Youth and Children are the minimum and essential to fulfill the processing purpose, which is to allow registration, processing of the request related to a procedure or administrative process, and the pertinent communication.
- To whom will your data be communicated?
The mentioned data will be subject to processing or transfer to the department units that are competent due to the subject matter (Royal Decree 211/2024, of February 27, developing the basic organic structure of the Ministry of Youth and Children), as well as other units, departments, agencies, or autonomous organisms competent in the matter upon request (Spanish Data Protection Agency, CCN, judicial bodies, etc).
- Will my data be transferred internationally?
Your personal data will not be communicated to third parties, nor is there any forecast of transfer to third countries or international organizations without the express consent of the affected individual, except in legally foreseen cases.
- What are your rights when you provide us with your personal data?
- Any person has the right to obtain confirmation of whether the Youth and Childhood Undersecretariat is processing personal data concerning them or not.
- The interested parties have the right to access their personal data, as well as request the rectification of inaccurate data.
- Under certain circumstances and for reasons related to your particular situation, which must be reasoned and attached to the request, you may oppose the specific processing of your data based on the provisions of art. 21 of the GDPR. That is, the exercise of the right to object must be accompanied by an expression of its cause so that the Directorate General of Youth and Children can make an assessment of the argued reasons, with a blanket objection being invalid as it could be understood as the withdrawal of consent not given since this is not the legal basis of the processing. The Youth and Childhood Undersecretariat will stop processing your data unless legitimate compelling reasons for the processing are demonstrated that prevail over your interests, rights, and freedoms, or for the formulation, exercise, and defense of claims.
- You may request the restriction of your personal data processing, when:
- You challenge its accuracy and during the period allowing the Youth and Childhood Undersecretariat to verify their accuracy.
- You request us to retain them when they are no longer necessary for the collected purpose and before their deletion by the Youth and Childhood Undersecretariat, in which case we will only retain them for the exercise or defense of claims.
- Once your right to object to the processing has been exercised, while verifying whether the reasons of the Youth and Childhood Undersecretariat for processing your legitimate data prevail over yours.
- You may materially exercise these rights by submitting a request to the Youth and Childhood Undersecretariat through this form, or in person through the network of offices providing registration assistance using this request model (editable and printable version)
- Additionally, you can file a complaint with the Spanish Data Protection Agency when you believe that your rights have not been satisfied, either through its online form (Complaint Form of the Spanish Data Protection Agency), or in person at c/ Jorge Juan 6, 28001 MADRID.
- What security measures are applied?
The security measures implemented correspond to those provided in Annex II (Security Measures) of Royal Decree 311/2022, of May 3, regulating the National Security Scheme in the field of Electronic Administration and described in the documents that shape the security policy of the information of the Ministry.
Automatically translated with OpenAI from Spanish